4 Things to Consider First When Planning Your Office Space

Planning the design elements of your new workspace may be the first thing you jump to because it is tangible and fun, but there’s more to what makes a great office than design elements alone.

How the environment is utilized and how it inspires creativity and productivity should be the foundation of any office makeover. When planning your office, here are four factors to consider before you get to design:

Plan for the future. One of our first goals when working with a client is to get them to evaluate the optimal way to get their work accomplished, and how the evolution of their business could impact how future work gets executed. Most people try to plan based on what they currently have instead of how it should be. Instead of planning based on what has always been the norm, we encourage clients consider how work should be getting done to accomplish their specific business goals.

Shifting Modes of Work. Another important element is helping clients explore when team members are working at peak effectiveness and efficiency. There are several work modes to consider—one size fits all is not always the right recipe. When planning a work environment, providing a variety of spaces or opportunity to transition between work modes is essential.

Work modes could be classified as:

  • Focus space for heads down work
  • Shared space for a two to three-person team of quick work
  • Active space where larger groups of collaboration takes place

Knoll Integrated Work

Group Space. This is essential to drive culture and the impromptu transfer of knowledge. These spaces are a hit when they can be easily accessed, provide a sense of privacy from the mainstream work areas, and have the right blend of technology. We find the most unused spaces in an office environment are interior spaces off the beaten path that are lacking in technology.

Steelcase Workcafe

Options. Today, people have choices. The notions of customized sneakers and endless coffee drink varieties have naturally made their way to the office environment. Flexibility and the ability to choose are essential for employees these days. Providing personalized work tool options such as monitor arms and keyboard trays to support individual work is one to accomplish this. Another is to provide a variety of meeting options in terms of group size and formality to support the activities taking place.

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Planning an office space can be difficult when you think of the number of people you are trying to please, but the key is to be flexible, open to change, and mindful of your company’s true goals. If all of these considerations are consciously evaluated, the project tends to fall right in place…especially if you call us!

Photo Sources: Knoll Integrated Work; Steelcase Workcafe